DESIGN AND IMPLEMENTATION OF AUTOMATED CONTRACT MANAGEMENT SYSTEM
ABSTRACT
The “Contract Management System” is concerned with the design of an information system for contract management that will efficiently handle the various activities in ministry of works Owerri. This covers all the information needed for managing any contract for the ministry. The aim of the study is to Design and Implement an Automated Contract Management System. In achieving this aim, the following specific objectives were laid out to design and develop a software that will: enhance front-end data capture, quicken the search for a particular information, improve file keeping and handing facilities, ensure the production of reliable time timely and accurate management information, and improve the handling of contract. The motivation that prompts the execution of the research work is that, problems found in the existing Automated Contract Management System is that the control system is time consuming, less accurate and less efficient, long list of supply orders waiting to be attended to on daily basis, and the environment is not user friendly. Inaccuracies often ensue from human error. The methodology adopted in this study is the object oriented analysis and design methodology (OOADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. This project will be of benefit to: contractors and civil organization. The expected result is an Automated Contract Management System that will process contract data and produce an optimum result for decision making purpose.
CHAPTER ONE
1.1 Introduction
There has been quest for man to improve his well being, through reactions to problem and challenges posed by his environment. Tools upon tools has fashioned and designed by man to help him conquer these problems and challenges. The introduction of computer system into the scene could not have been for any other reason except to improve efficiency and to reduce time of provision of more reliable an accurate output. There is no doubt that the modern society and the accuracy availability and management of his information should be great importance to human being. The very aim of any organization is to make profit from the service it renders. The complexity of the management of any business enterprise has a direct relationship to the society and range of operations of the organization. Management information system is information to main objection is to supply adequate information management. The idea of (MIS) which stated in the 60s and early 70s was the system analysis would determine the information, and would then design system to supply such information routinely and/ or demand.
As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.
1.2 Background of Study
Ministry of work was founded alongside with other ministries after the creation of Imo state in 1767 under the administration of Ndubisi Kalu, then Governor of Imo state, formally ministry of works was under the ministry of works, housing and transport. Currently, ministry of works Owerri is at block 6, state secretariat along Port Harcourt Road Owerri. Ministry of works was created for the responsibility of monitoring the building industry and for the construction of roads.
1.3 Statement of the Problem
In a large firm like Nigeria Breweries where there are thousands of receipt issued, the manual recording system tends to be complex, tedious and voluminous to handle. Consequently, obtaining raw materials is delayed due to tedious file management consumption. The recording of sales and cash received are done manually on a book that appears rough. Thus, the books are exposed to physical damage, information can be lost and dust particles are accumulated.
- The long list of supply orders waiting to be attended to on daily basis.
- The control system is time consuming, less accurate and less efficient, and the environment is not user friendly.
- Inaccuracies often ensue from human error.
In view of the above stated problems, it becomes necessary to develop an inventory control software whose benefit and advantages outweighs that of manual system. It is expected that the manual operations and activities will be giving the company an optimal output.
1.4 Aim and Objectives of the Study
The aim of the study is to Design and Implement an Automated Contract Management System. In achieving this aim, the following specific objectives were laid out as follows to design and develop a software that will:
- Enhance front-end data capture
- Quicken the search for a particular information
- Improve file keeping and handing facilities
- Ensure the production of reliable time timely and accurate management information
- Improve the handling of contract
1.5 Significance of Study
Man had moved from primitive stages in industrial age to recent to information technology age. Computerized contract information system is the fundamental and the bedrock for information (IT). The significance of this research work is to demonstrate how ministry of works needs could be met efficiently and effectively through the application of tools and method made availability by new advanced in since and technology.
This study will be of immense benefit to other researchers who intend to know more on this study and can also be used by non-researchers to build more on their research work. This study contributes to knowledge and could serve as a guide for other study.
1.6 Scope of the Study
The work is concerned with the design of an information system for contract management that will efficiently handle the various activities in ministry of works Owerri. This covers all the information needed for managing any contract for the ministry.
1.7 Limitations of the Study
This work by its nature is exhibited and demanded a lot of timed financial resources man power, and energy to give it effective coverage. In spite of these, the staff interviews were not too open as they think that they are exposing their personal information and data. The research’s inadequate financial resources might have affected the extent, depth and complexity of the software produced as you may notice.
1.8 Definition of Terms
- Agent: A representative who act on behalf of other person or organization.
- Management: This is the acting management handling, directing or control, it can also be looked at as skill in managing executive ability. It is also considered as the person or persons controlling and directing the affairs of an instruction or business.
- Computer: This is an electronic machine operator under the control of instruction, store in its own memory unit which can accept data, process these data without human intervention, producing output from the processor and store both the data and output for future use.
- Implement: To put something into effect or action.
- Contract: This is form or a legally binding agreement between the parties identities in the agreement of fulfill all the terms and condition outlined in the agreement.
- Design: The act of creating an objects form and functions. Design can involve making products, machines purpose and are pleasing to the eye as well.
- Information: This is a data that has been processed in a useful format that will enable an individual to gain knowledge in order to make decision.
- Online: An activated and read for operation, that is capable or communicating with or being controlled by a computer. “An outlining database.
- Software: Computer software and program instruction that control and coordinated the activities of the computer hardware and direct the processing of data.
- System: A system is said to be a group of things or a set of components, ideas, theories procedures etc working together for which a particular or specific objective can be acquired.
CHAPTER TWO
2.0 Literature Review
2.1 Introduction
The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …
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TABLE OF CONTENTSPRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background of Study
- 1.3 Statement of the Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of Study
- 1.6 Scope of the Study
- 1.7 Limitations of the Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Theoretical Review
- 2.2.1 Contract Life Cycle
- 2.3 Overview of Contract Management System
- 2.4 Concept of Contract Registration
- 2.4.1 Online Contract Registration
- 2.4.2 Usage of Online Contract Registration Forms
- 2.5 Web Portal for Contract Management System
- 2.5.1 Types of Web Portals for Contract Management System
- 2.6 Database for Contract Web Portals
- 2.6.1 Merits of Integrating Databases in Web Applications
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages Of The Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "Design and Implementation of Automated Contract Management System" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
PRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background of Study
- 1.3 Statement of the Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of Study
- 1.6 Scope of the Study
- 1.7 Limitations of the Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Theoretical Review
- 2.2.1 Contract Life Cycle
- 2.3 Overview of Contract Management System
- 2.4 Concept of Contract Registration
- 2.4.1 Online Contract Registration
- 2.4.2 Usage of Online Contract Registration Forms
- 2.5 Web Portal for Contract Management System
- 2.5.1 Types of Web Portals for Contract Management System
- 2.6 Database for Contract Web Portals
- 2.6.1 Merits of Integrating Databases in Web Applications
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages Of The Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "Design and Implementation of Automated Contract Management System" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
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