DESIGN AND IMPLEMENTATION OF AN ONLINE SYSTEM FOR MANAGING OFFICES
ABSTRACT
Office Management System is one of the core components which lead to the efficient functioning of a business venture. The aim of the study is to Design and Implement a Web Based Office Management System. In achieving this aim, the following specific objectives were laid out as follows to design and implement an application software that will computerize a system for calculating basic salary and allowance of staff, accurately stores employee data and retrieves payment history when needed and print a comprehensive account statement daily as well from time duration. The motivation that led to the implementation of the proposed system is as aa result of the Manual office systems always put pressure on people to be correct in all aspect of their work especially the Admin. With manual systems the level of service is dependent on individuals and this puts a requirement on management to run training continuously for staff to keep them motivated and to ensure they are following the correct procedures. The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. This project will be of benefit to: Enterprises, Shopping Malls/Supermarkets and many large companies like; waste companies, and Power holding companies. The study will aid in reducing errors, fraud, increase speed and also aid growth in organizations if successfully implemented. The expected result is a Web Based Office Management System that will automate office management activities, computerize a payment platform and print receipts to customer on demand.
CHAPTER ONE
1.1 Introduction
Office management is a vital area to understand and research upon, the reason being that in any kind of organization or an institution, the various functions with regards to management, administration, personnel, clerical, technical, finance, marketing, production, advertisement and so forth are carried out at a place, which is known as office. The purpose of the office is mainly to provide services of communication and of record; office is in fact a processing medium, it is responsible for directing and co-coordinating various activities and functions of the organization. An office in an organizational structure is just like the brain in the human body. Office directs and co-ordinates the activities of the various departments, the policies of the business are planned and their implementation is ensured within an office. All the records of the business are preserved; financial, client, employees, production, stock, inventory etc. All the internal and the external transactions and dealings, all kinds of correspondences are the major office functions.
As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.
1.2 Background of Study
An Office was described as a place where all the official or paper work are done or performed. But in this era of information technology, office is no longer referred to a place but it as set of function for doing office work or activity (Nwoke: 2013). An office helps us to perform different task such as collecting the data, recording them, analyzing them, presenting them in an organized and scientific way, etc. All the functions of management like planning, organizing, directing, or controlling are controlled by office which also involves paper work. Office is the brain of an organization. Without a proper management, an organization will lack the ability to function properly (Peculiar: 2015). So, an organization needs someone to manage the organizational activities.
Management is a common process in all organized activities. Whenever there is certain number of people working together for a common goal, some kind of management becomes essential. The direct effort of a personnel toward the achievement of goals of organization is management.
Office management is known as a profession which includes the design, implementation, evaluation, and maintenance of the process of work within an office or organization, in order to maintain and improve efficiency and productivity. This is concerned with the following elements:
Personnel: It is a person who is responsible to manage the organization or office. There should be sufficient number of trained personnel. The offices personnel must be selected properly, placed, trained, promote and controlled for the purpose of accomplishing desired goals.
Means: Are the tools with the help of which official activities are done or performed. This includes the materials, machines, and equipment required by the office personnel or for office work. If the office is not provided with the appropriate means, it is very difficult to manage the organization properly.
Environment: Environment plays an important role for managing the office and for efficient and effective office work. It means the surrounding where employees work. It includes the factor like layout, interior decoration, lighting, ventilation, cleanliness etc.
Purpose: An office has to set up definite purpose. The purpose of the office provides direction and guidelines to other activities. If the purpose of the office is cleared then efforts and activities can be directed in its achievement.
1.3 Statement of Problem
Manual office systems always put pressure on people to be correct in all aspect of their work especially the Admin. With manual systems the level of service is dependent on individuals and this puts a requirement on management to run training continuously for staff to keep them motivated and to ensure they are following the correct procedures. It can be all too easy to accidentally switch details and end up with inconsistency in data entry or in hand written orders. This has the effect of not just causing problems with customer service but also making information in available for reporting or finding trends with data discovery. Reporting and checking that data is also a problem and can be time consuming and expensive.
Other problems caused by the manual Office system are:
- Inconsistency in data entry, room for errors,
- Large ongoing staff training cost.
- System is dependent on good individuals.
- Reduction in sharing information and customer services.
- Time consuming and costly to produce reports.
- Lack of security of data.
- Duplication of data entry.
1.4 Aim and Objectives of the Study
The aim of the study is to Design and Implement a Web Based Office Management System. In achieving this aim, the following specific objectives were laid out as follows to design and implement an application software that will:
- Computerize a system for calculating basic salary and allowance of staff.
- Computerize a payment platform and print receipts to customer on demand.
- Accurately stores employee data and retrieves payment history when needed.
- Computerize a system that will take care of the daily sales of the company.
- Compute company’s revenue, admin expenses, tax, market expenses and financial expenses.
- Print a comprehensive account statement daily as well from time duration.
1.5 Significance of Study
The study will aid in reducing errors, fraud, increase speed and also aid growth in organizations if successfully implemented. Manual ways of carrying out accounting, payroll and receipt systems in organizations will be totally eliminated with this computerized system in place. The study will also serve as a guide to other student researchers who may want to conduct further research on the subject matter. Findings and recommendations from this system will aid in developing newer versions to serve optimally.
1.6 Scope of the Study
The scope of this study is centered on the design and implementation of an electronic office system that will takes care of staff payroll system, Account information system, day to day expenses in an organization and Receipts system.
1.7 Limitations of the Study
During the course of this study, many things militated against its completion, some of which are:
- Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
- Research material: availability of research material is a major setback to the scope of the study.
- Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
- Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).
1.8 Definition of Terms
A payroll: Is a company’s list or records of its employees, which is often used to refer to the total amount of money that a company pays to its employees.
A payroll system: Is software which organizes and arranges all the tasks of employee payment and the filing of employee taxes.
Pay slips: A note given to an employee when they have been paid, detailing the amount of pay given and the tax and insurance deducted.
Employer: A person or organization that employs people.
Employee: A person employed for wages or salary, especially at nonexecutive level.
W-4 tax form: Is a form completed by an employee to indicate his or her tax situation (exemptions, status, etc.) to the employer. The W-4 form tells the employer the correct amount of tax to withhold from an employee’s paycheck.
Internal Revenue Service (IRS): A United States government agency that is responsible for the collection and enforcement of taxes.
Social Security Administration (SSA): Is an independent agency of the United States federal government that administers Social Security, a social insurance program consisting of retirement, disability, and survivors’ benefits.
CHAPTER TWO
2.0 Literature Review
2.1 Introduction
The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …
Procedure for Downloading the PDF (Docx) Material
Design and Implementation of an Online System for Managing Offices can be downloaded by requesting the full set of materials at the project or seminar cost. The document will be sent via Microsoft Word (MS-Word) format via WhatsApp (e-mail) following payment confirmation.
| Seminar Material Cost ₦3,000 | Project Material Cost ₦5,000 |
Request Complete Material
 | Click here to request the Complete Material via WhatsApp including;
|
TABLE OF CONTENTSPRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background of Study
- 1.3 Statement of Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of Study
- 1.6 Scope of the Study
- 1.7 Limitations of the Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Conceptual Review
- 2.3 Factors Contributing to the Growth of Office Work
- 2.4 Functions of Office Management
- 2.5 Theoretical Review of Office Management System
- 2.5.1 Features of Office Management System
- 2.5.2 Benefits of Office Management System
- 2.6 Office Management System Web Portal
- 2.6.1 Types of Web Portals
- 2.7 Database for Office Management System Web Portal
- 2.7.1 Merits of Integrating Databases in Web Applications
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages Of The Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.8.2 Security Design Specification
- 4.8.3 System Architecture
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "Design and Implementation of an Online System for Managing Offices" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
PRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background of Study
- 1.3 Statement of Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of Study
- 1.6 Scope of the Study
- 1.7 Limitations of the Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Conceptual Review
- 2.3 Factors Contributing to the Growth of Office Work
- 2.4 Functions of Office Management
- 2.5 Theoretical Review of Office Management System
- 2.5.1 Features of Office Management System
- 2.5.2 Benefits of Office Management System
- 2.6 Office Management System Web Portal
- 2.6.1 Types of Web Portals
- 2.7 Database for Office Management System Web Portal
- 2.7.1 Merits of Integrating Databases in Web Applications
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages Of The Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.8.2 Security Design Specification
- 4.8.3 System Architecture
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "Design and Implementation of an Online System for Managing Offices" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
Frequently Asked Questions (FAQ)
Can the material for “The Impact of Micro Credit on Poverty Alleviation in Nigeria” be used as a guide for Business Administration and Management (BAM) Project?
Yes it can be used — This research project sought to empirically examine the impact of microfinance institutions on poverty in Nigeria. To conduct this research, structured questionnaire was used. The questionnaire consisted of 25 questions which focused on the 4 areas of microfinance and poverty in Nigeria. The questionnaire consisted questions which could be answered in a dichotomous (yes/no) and in likert manner. The main purpose and intent behind designing the questionnaire in such a simple way was to make it easy for the selected samples to respond and thereby get a higher response to the questionnaire. To evaluate the impact of microfinance institutions on poverty level in Nigeria, a quantitative method was adopted. These methods include; percentage and chi-square analyses. The result shows that …
Is the topic “Impact of Teachers Qualifications and Experience on Students Academic Achievement in Biology” recommended for Biology Education Project?
Yes it is highly recommended — The study was carried out to examine the Impact of Teachers Qualifications and Experience on Biology Students Academic Achievement in Senior Secondary School using Delta State as a case study. Investigation revealed that the poor academic achievement of students in Biology as indicated in the report of West Africa Examination Council (WAEC) and National Teachers Institute (NTI) has become a persisted public outcry. The research design used in this report is descriptive design, utilizing questionnaire method to obtain information from the respondents for this project. A total of 133 (one hundred and thirty three) respondents were selected for this study to represent the entire population of the study. Primary data were collected from the primary source which questionnaire was used …
Can the material for “Web Based ATM Point Locator System using GPS” be used as a guide for Computer Science (CS) Project?
Yes it can be used — The ATM Point Locator using GPS is a system designed to assist bank customers and financial institutions to ease the location of Automated Teller Machines (ATM). The aim of the study is to Design and Implement of an ATM Point Locator using GPS. In achieving this aim, the following specific objectives are laid out to develop a system that will: capture ATM centres location using Global Positioning System (GPS), locate a close by ATM location from the user’s present position in Minna, and display the status of a particular ATM. The proposed system is developed on hybrid application platform for mobile application. Smart phones are recommended for this proposed system. Proposed system is subjected to users in Minna alone. The …
Can the material for “The Effect of Group Counselling on the Psychological Adjustment of People Living with HIV / AIDS in Nigeria” be used as a guide for Guidance and Counselling Project?
Yes it can be used — The study was carried out to ascertain the Effect of Group Counselling on the Psychological Adjustment of People Living with HIV / AIDS in Nigeria. Data were gathered quantitatively with the use of a questionnaire. The data were gathered through distribution of questionnaires to 80 patients living with HIV. The response rate recorded for the study was 100%. The Statistical Package for Social Sciences software was used for the quantitative data analysis. The findings revealed that majority of respondents’ educational level were relatively low as most of them had either primary education, or secondary education with a very small percentage of them who had tertiary education. The main mode of HIV/AIDS contraction was through sexual intercourse. Respondents who had experienced …
Can the material for “Design and Implementation of an Online Examination Management System” be used as a guide for Computer Science (CS) Project?
Yes it can be used — Online Examination Management System is a program that helps in paper checking and mark sheet preparation. The aim of the study is to design and implementation of an online examination management system that will help eradicate the manual operation and to reduce the costs associated with conducting examination, and to achieve total automation of examination process, to provide online facility examination for Imo State University. In achieving this aim, the following specific objectives were laid out to develop a system that will conduct examination in an efficient manner and reduce the tedious paper work, and save the time of examination section and minimize the use of manpower. The motivation that led to the implementation of the proposed system is that …
Can the material for “A Survey of Method of Teaching Integrated Science in Junior Secondary School” be used as a guide for Integrated Science Project?
Yes it can be used — This study involved a survey of method of teaching Integrated Science. The research work intended to find out the factors that determine the method of teaching to be used. The best method suitable in disseminating the knowledge of Integrated Science and how different method of teaching affect the performance of the students. The study was limited to Junior secondary schools, in Odeda Local Government Area in Ogun State. The sample comprised 60 teachers from selected junior secondary school in Odeda Local Government Area in Ogun State. The instrument used for the collection of data were validated questionnaire and the data collected were analyzed by simple percentage (%). The researcher discovered that different methods of teaching are adopted by Integrated Science teachers. It was …
Can this topic “A Survey of Instructional Materials Used for Effective Teaching and Learning of Economics in Senior Secondary Schools” be used for Education Project?
Yes it can be utilized for research — This research work aimed at examining instructional materials used for effective teaching and learning of Economics in Senior Secondary Schools. The problem observed in the research work was that, there should be provision for the maintenance of the instructional materials and there should be adequate information to teachers on the availability of ready made Instructional materials. For the purpose of providing theoretical framework and background for the study, the researcher reviewed various literature such as books, magazines, journals and unpublished past projects which directly relate to the research work. Furthermore, a structured questionnaire was deigned to collect data based on the review. The questionnaire was divided into two sections (Aand B) section A dealt with biographical data of the respondents while section B …
Can this topic “The Impact of Foreign Exchange Management on the Nigerian Economy” be used for Economics Project?
Yes it can be utilized for research — This research work investigates the impact of foreign exchange management by the monetary authority of Nigeria, the Central Bank on the Nigerian economy using the ordinary least squares regression technique for time series data spanning 1981 to 2007. From the findings of this research work, it was observed that the success of foreign exchange policies critically depends on the foreign exchange rate elasticity of foreign demand for the country’s export. In Nigeria’s case, exports are basically primary in nature i.e. either mineral or agricultural products which at reduced external prices (due to currency devaluation) do not significantly increase export earnings. Since the end result of Nigeria’s floating exchange rate regime is currency devaluation, the policy is not ideal for Nigeria’s situation. …
Can the material for “Assessing Knowledge, Practice and Factors Influencing Birth Preparedness and Complication Readiness Among Couples” be used as a guide for Nursing (Science) Project?
Yes it can be used — This study was carried out to assess knowledge, practice and factors influencing birth preparedness and complication readiness among couples in selected rural communities in Oji River. The objectives of the study were to determine knowledge of birth preparedness and complication readiness among couples in the communities studied, couple’s practice of birth preparedness and complication readiness, identify factors that hinder couples practices of birth preparedness and complication readiness and establish the relationship between couple’s socio- economic status and their practice of birth preparedness and complication readiness. A cross-sectional descriptive survey research design was used for the study in selected seven communities of Oji River L.G.A. Snowball non probability sampling technique was used to select subjects for the study. A sample of …
Is the topic “The Roles of Banks in International Trade” recommended for Banking and Finance (BF) Project?
Yes it is highly recommended — This project work has critically highlighted the compact of the Role of Banks International Trade in Nigeria, the problems affecting the Role in Banks in international trade in Nigeria have been identified and how they can be controlled is also includes in the study and ways to solve them are inductive in the study. The work is organized into chapters to easy comprehension and deduction. Chapter one deals with the introduction, Background, statement of problems, purpose / objective of the study, significance of the study, limitations of the study and the definition of terms. Chapter two involves a review of related literature, international trade, roles, risk factor in international trade, major problems, trade restriction major and international trade problems. This …