WEB BASED COURSE ALLOCATION MANAGEMENT SYSTEM FOR LECTURERS

ABSTRACT

Web based Course Allocation Management System is an application software that allows academic staff to create and allocate courses to each designated lecturer through a web-based application backed by a centralized database. The aim of the study is to Design and Implement a Web based Course Allocation Management System for Lecturers. In achieving this aim, following specific objectives were laid out to design a system that will handle the course allocation for lecturers on their preferred course according to their expertise, develop a software that will provide access for the lecturers to view on the courses assigned, and create a system for the administrators to access or log in and make changes on the courses. According, to the problem the researcher has come up with a solution which to develop a course allocation system for lecturers. The researcher has set the objectives to provide the lecturers their expertise field course to be lectured and also provide the correct number of courses according to the lecturer position and timing. The methodology adopted in this study is the object oriented analysis and design methodology (OOADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The system is developed to ease the allocation of academy work for the academy semester. This system is also giving priority for the lecturers on the expertise field courses to be lectured for the students who registered the courses on the semester. The research work will also be used to refer for the futuristic course allocation system development and also enhance modern day school course allocation across institutions around the globe. The expected result of the study, is a Web based Course Allocation Management System that will create, manage, modify, and provide accurate course information for each academic Lecturer.

CHAPTER ONE

1.1 Introduction

The online course management system for academy lecturer is being developed to provide ease handling on courses given to lecturers. A lot of issue has been developed due to the manual allocation method which is been carried out manually using paper and pen from the lecturer in charge of course allocation. All lecturers are having their preferable courses where their expertise field play the most important role on that issue. The lecturer is the biggest guide for the student lecturing in the courses that students taking on the semester. It doesn’t mean that all the lecturer can only teach few courses according to their expertise to be lectured for the students but they also can teach all courses which has not on their expertise field. Due to that doing on manual course allocation they could not get the preferred course, due to that a system has to be develop accordingly. The system also minimizes the usage of paperwork and user friendly for the administrators to log in and edit if any changes required for the course allocation. The system will print out output of a list stated for lecturers on their preferred course.

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.

1.2 Background of Study

Institutions across the country are having a constraint on course allocations for the lecturers by using manual allocation process, which is relatively slow and increases delay in academy process. It effects the lecturer’s expertise field which they have done the majoring studies on it. Every lecturer is having their preferable course to be lectured for the student under that course registered by them on the current semester. Some lecturers also doing their research on the time of their work, due to manual allocation of courses it affects their research timing. Some lecturers are also on higher position also getting more courses to be lectured by them. Moreover, they should be getting less courses to be lectured. Due to this issue happening in Universities, the researcher has developed a proposed system to help aid course allocation within lecturers. This project consist are system which handles the allocation of the courses for the lecturers according to their expertise and their position. It also minimizes the courses given to the higher position lecturers. This system also user friendly and ease the work of the admin office to provide the lecturers their preferable courses.

1.3 Statement of Problems

The current course management allocation system for academy staff is being done manually which causes inaccuracy on the number of courses given for the lecturer. Other than that, lecturers could not get the preferred course according to their expertise. Lastly, the courses are difficult to manage according to the changes.

1.4 Aim and Objectives of the Study

The aim of the study is to Design and Implement a Web based Course Allocation Management System for Lecturers. In achieving this aim, following specific objectives were laid out as follows:

To design a system that will handle the course allocation for lecturers on their preferred course according to their expertise.
To develop a software that will provide access for the lecturers to view on the courses assigned.
To create a system for the administrators to access or log in and make changes on the courses.

1.5 Significance of Study

The system is developed to ease the allocation of academy work for the academy semester. This system is also giving priority for the lecturers on the expertise field courses to be lectured for the students who registered the courses on the semester. The system also helps on the higher position lecturers to receive on minimum number of courses which can lower their wok burden. It also helps on the research lecturers to by giving low amount of courses assign according to the profile created on the system. Moreover, the system will be online basis where the lecturers and administrator can access the system anytime and anywhere.

1.6 Scope Of Study

An Administrator probably a (Time Table officer) have the full authorization to log in to the portal to make any changes on the course adding, dropping and also assigning different lecturers if needed. The administrator has to create a profile and set the expertise field for each lecturer so the system can detect it to assign the correct number of courses according to their expertise field for the lecturers. The lecturers also can view the portal on the courses assigned for them, if they wanted to make any changes regarding the courses assigned for them. They can refer the management office for the changes to be applied.

The administrator office has to provide the information to the system by creating a profile for each lecturer so the system can detect the expertise field for each lecturer. It also generates the number of courses assigned to the lecturers according to their position. It also allows only administration office to log in with a specific username and password to make any changes to the allocation.

1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready to release information needed for this project work. There were lots of information needed from the staffs of this institution to enhance the study which took them time to release or they did not release at all for security purposes, hence the scope was reduced.
Research material: availability of research material is a major setback to the scope of the study.
Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).

1.8 Definition of Terms

Manually: By hand rather than automatically or electronically
Administrator: A person who acts as the administrator for an Internet or type of computer user with administrative privileges.
Institutions: An organization founded for educational, professional, or social purpose.
System: A set of things working together as parts of a mechanism or an interconnecting network; a complex whole.
Online: Computer or device connected to a network (such as Internet) and ready to use (or be used by) other computers or devices.
Academy: A place of study or training in a special field.

…

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …

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Preliminary Pages,
Chapter 1-5,
References and Appendix.

TABLE OF CONTENTS
PRELIMINARY PAGES

Title page
Approval page
Dedication
Acknowledgement
Table of Contents
Abstract
CHAPTER ONE

INTRODUCTION

1.1 Introduction

1.2 Background of Study

1.3 Statement of Problems

1.4 Aim and Objectives of the Study

1.5 Significance of Study

1.6 Scope Of Study

1.7 Limitations of the study

1.8 Definition of Terms

CHAPTER TWO

LITERATURE REVIEW

2.1 Introduction

2.2 Conceptual Review

2.3 Theoretical Framework

2.3.1 Web-based Course Management System

2.3.2 Features of Web-based Course Management System

2.3.3 Lecturer Tools

2.3.4 Student Tools

2.4 Historical Background

2.5 The Instrument Development Process

2.6 Web Portal

2.6.1 Types Of Web Portals

2.7 The concept of Information and Communication Technology

2.8 Database for Student Web Portals

2.8.1 Merits of Integrating Databases in Web Applications

2.9 History of Information and Communication

CHAPTER THREE

SYSTEM ANALYSIS AND DESIGN

3.1 Methodology Adopted

3.1.1 Problem Identification Using SSADM

3.2 Analysis of the Existing System

3.2.1 Dataflow of the Existing System

3.2.2 Disadvantages Of The Existing System

3.2.3 Weakness of the existing System

3.3 Analysis of the Proposed System

3.3.1 Data Flow Diagram of the Proposed System

3.3.2 Advantages of the Proposed System

3.3.3 Justification of the Proposed System

3.4 Functional Requirements

3.4.1 Use Case Diagram Of The Admin / User Privileges

3.5 Data Requirements

3.6 High Level Model of the Proposed System

CHAPTER FOUR

SYSTEM DESIGN AND IMPLEMENTATION

4.1 Objectives of the Design

4.2 Cohesion and Decomposition High level Model

4.3 Control Center / Overall Dataflow Diagram

4.3.1 Proposed System Operation Flowchart

4.4 System Specification and Design

4.4.1 Input and Output Specification

4.4.2 Database Specification and Design

4.4.3 Data Dictionary

4.5 Choice and Justification of Programming Language

4.6 Program Documentation

4.7 Implementation Techniques

4.8 Programming Module Specification

4.8.1 Installation

4.9 Computer Hardware Minimum Requirement

4.10 Software Requirement

4.11 Personnel / User Training

CHAPTER FIVE

SUMMARY, CONCLUSION AND RECOMMENDATION

5.1 Introduction

5.2 Summary

5.3 Conclusion

5.4 Recommendation

REFERENCES

APPENDIX A - “SOURCE CODE”

APPENDIX B - “OBJECT PROGRAM”

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