THE ROLES OF DATA PRESERVATION IN ENHANCING THE EFFICIENCY OF SECRETARIAL FUNCTION IN SELECTED BANKS

ABSTRACT

This research work was undertaken to find out The Roles of Data Preservation in Enhancing the Efficiency of Secretarial Function in Selected Banks in Enugu Metropolis.

In doing this, the researcher evaluated the various methods of data preservation their advantages and disadvantages and the functions of a secretary in an organization. The researcher collected data from primary and secondary source. Through the primary source of data questionnaire was used to elicit appropriate information from the respondents (secretaries) in selected banks in Enugu metropolis. Secondary source of data collection in the form of textbooks, lecture notes, handbooks and journals were used to explain the topic.

The data was analyzed using simple percentages and tables and statements. Findings from the study revealed that majority of the respondents use computerized method of data preservation while minority uses electromechanical and manual method. It was equally revealed that users of manual method face varying problems such as time wastage and monotony while computer users face problems such as retraining and complexity. In view of this, it was concluded that computerized method is the most effective method of data preservation. And the method was recommend to be used in banks so as to enhance the efficiency of secretarial function.

CHAPTER ONE

1.0 Introduction

1.1 Background of the Study

According to the Advanced Learner's Dictionary of Current English data is information prepared for and operated on a computer programmer.

The preservation of data is as old as man himself. in the earlier times, men were capable of storing information in their brains and passing them on form one person to another by mouths. But the more authentic one were data inscribed on stone tablets, on paper scrolls and eve on walls so that generation later can still make reference to them if properly preserved. However, there were limitations on how for one could rely on these methods of preserving data. As time progressed, man continued in searching for as satisfactory data processing/preservation machine. It was due to the numerous problems encountered by man when dealing with large numbers that gave birth to the invention of various mechanisms for preserving data.

Although man used pebbles, grains of corn, figures and toes as well as other smaller objects. The problems on how to handle pebble conveniently was solved in the Tigress-Euphrates valley about (5000 years ago by designing a clay board with grooves into which the pebble could be placed. The device enable the grooves to be moved from outside on the instruction to the other to facilitates counting. The technique which was the forerunner of the abacus was adopted and modified by the Chinese and Japanese.

The Abacus comprises of several rows of beads which slide in sticks or wires mounted in a rectangular frame. The frame of the abacus is divided by a cross number so that each row of the bead has a sector with four or five beads and another sector with one bead (two on some abacuses.)

The abacus, however could not solve man's arithmetic problems efficiently and effectively so, man's search for a better and improved method continued.

By the seventeenth century Jon Nappier a Scottish theologian and mathematician developed a calculating aid know as Nappiers bone. It consisted of a set of roles each of which had a multiplication table marked on it. He later developed logarithms — a tabular system of numbers which simplified arithmetic operations with logarithms, multiplications, divisions, additions, etc were modified and simplified.

In 1642, Blaise Pascal developed a digital counter with teeth numbering 0 — 9. he invented this device to assist in adding long columns of figures in his fathers tax office in frame. The machine consisted of a row of wheels with teeth. The first wheel denoted units, the second tens etc. when the first wheel was turned six spaces six was shown in windows at the top of the machine. If the wheel was turned tow more spaces the result was eight, the addition of another seven caused that indicator to proceed through 0 to 6. in this instance, a lever on the units dial must have moved the tens dial one tenth (1/10) of a revolution so that the machine has carried one indicating a total of 16 Pascals machine was only capable of performing addition and subtraction but based on his effort other mechanical machines were developed.

In 1671, a German Philosopher and mathematician, Gothfried leibniz conceived a calculating machine but the machine was completed in 1674 this was known as Libniz machine and was useful in arithmetic procedures.

The search for satisfactory data processing and preserving machine continued until in 1909 when Charles Kettering developed for the national cash register company the first accounting machine called the teller. The teller machine was used for certifying passbooks using a tabulating carriage, the machine could sort data into a number of columns in addition to performing the functions of recording, calculating and summarizing.

All these machines discussed above although efficient had limitations. They were manual rather than automatic. They laid the foundation on which the modern electronic computers were built.

In 1802 a French man named Joseph Marie Jacquard invented a weaving loom called Jacquard's automatic loom. This textile loom was responsible for making famous the wearing trade. The punch card with punch holes supplied instructions which controlled trade selection and directed pattern designs.

In 1917 Charles Babbage an English mathematician designed the first machine that used the punch card in solving mathematical problems. This innovation can equally be used as a memory or storage unit that can store data in the form of holes punched in cards.

However, the effectiveness of this machine was limited by slowness and mechanical difficulties. These restrictions were overcome by the next development in data a preservation history — the invention of electronic computer.

In 1954, the first type of computer called UNIVAC (Universal Automatic Computer) was directed to a business enterprise. They were designed to handle vast quantities of data typical of business speed, output and preservation. Over the years, files and cabinets have been used to preserve data too.

The development of banking services in Nigeria also passed several stages. In these stages of development manual method of data preservation was used. In manual data preservation human efforts is combined with simple office tools to perform the operation.

However, today the major banks in operations in Enugu are the First Bank of Nigeria plc, Union Bank for Africa Plc, the Africa continental Bank plc, the international Bank for Wes Africa (IBWA) Plc presently in these banks, data is being preserved in the Hard Disc or Floppy Disc which is used by the computers as well as manually.

It is on record that there are many methods of preserving data in banks. This study is directed towards identifying the various methods of preserving data, the roles and efficiency of these methods.

1.2 Statement of Problems

Public opinion in most offices is that some secretaries especially new ones are lax in their duties, since they are unable to produce stored data promptly when needed. This might be as a result of the method of data preservation being adopted. It is equally common to see a secretary looking for preserved data, which may have been removed by an unauthorized person. Because of the role played by secretaries in retrieving preserved data, many officers complain that secretaries are mere source of information others complain that most secretaries are relaxed and lazy because of the ease with which they produce preserved data with modern devices or equipment.

It is equally feared that because of the case with which secretaries retrieve preserved data with modern equipment, this might kill the initiative of the secretaries and make their job less challenging. What then is the true position? Can good data preservation system have any effect on the job performance of the secretary? The need to provide answer to the above question necessitated this study, that is to find out the roles of data preservation in enhancing the efficiency of secretarial functions in banks.

1.3 Purpose of the Study

The purpose of this research work is to identity:

The various methods for preserving data in banks in Enugu metropolis
The constraints faced by secretaries in using these methods
The roles of these methods in enhancing the efficiency of secretarial functions.

1.4 Scope of the Study

This study is focused on the roles of data preservation in enhancing the efficiency of secretarial function in selected banks in Enugu ,metropolis. The selected Banks are Union Bank of Nigeria Plc, Africa Continental Bank Plc, First Bank of Nigeria plc, and United bank for Africa. The study involves all cadre of secretaries in the selected banks.

1.5 Research Questions

Answers will be provided to the following questions.

What are the methods used to preserve data in banks toady.
What are the roles of these methods and how do these methods enhance secretarial functions
What are the problems emanating from these methods?

1.6 Significance of the Study

The importance of this study is that it will help the secretaries to be aware of the best method of preserving data, the banks as well as other organizations will benefits from the research because secretaries need guidelines on how to preserve data efficiency and effectively, this will in turn improve or contribute to the achievement of their goals and objectives. The students will also help them ground themselves with the required competency for the operation of those machines use for preserving data as they move into the labor market.

…

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …

Procedure for Downloading the PDF (Docx) Material

The Roles of Data Preservation in Enhancing the Efficiency of Secretarial Function in Selected Banks can be downloaded by requesting the full set of materials at the project or seminar cost. The document will be sent via Microsoft Word (MS-Word) format via WhatsApp (e-mail) following payment confirmation.

Seminar Material Cost
₦3,000

Project Material Cost
₦5,000

Request Complete Material

Complete Material Chapters of The Roles of Data Preservation in Enhancing the Efficiency of Secretarial Function in Selected Banks

Click here to request the Complete Material via WhatsApp including;

Preliminary Pages,
Chapter 1-5,
References and Appendix.

TABLE OF CONTENTS
PRELIMINARY PAGES

Title page
Approval page
Dedication
Acknowledgement
Table of Contents
Abstract

CHAPTER ONE: Introduction

1.1 Background of the study

1.2 Statement of the problems

1.3 Purpose of the study

1.4 Scope of the study

1.5 Research questions

1.6 Significance of the study.

CHAPTER TWO

Literature Review

2.1 Definition and meaning of data

2.2 Definition and meaning of data processing

2.3 Definition and meaning of data preservation

2.4 Data preservation method

2.4.1 Manual method

2.4.2 Electromechanical method

2.4.3 Computerized method

2.4.4 Who is secretary

2.4.5 Various secretarial functions in an organization.

CHAPTER THREE: Methodology

3.1 Research design

3.2 Area of study

3.3 Population of the study

3.4 Sampling and sampling procedure

3.5 Instrument for data collection

3.6 Validation of research instrument

3.7 Reliability of research instrument

3.8 Method of administration of research instrument

3.9 Method of data analysis.

CHAPTER FOUR

Data Presentation and Results

4.1 Summary result/findings.vCHAPTER FIVE: Discussion, Implication, Recommendation.

5.1 Discussion of results

5.2 Conclusions

5.3 Implications of results

5.4 Recommendations

5.5 Suggestions for further research

5.6 Limitations of the study.

REFERENCES

APPENDICES

Disclaimer for Complete Material Utilization
The displayed research work titled "The Roles of Data Preservation in Enhancing the Efficiency of Secretarial Function in Selected Banks" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.

Frequently Asked Questions (FAQ)

Can this topic “Lecturers’ Perception of the Impact of E-Learning in Teacher Education” be used for Teacher Education Project?

Yes it can be utilized for research — This research investigated the lectures’ perception of the impact of e-learning in teacher education. The instrument used for the research work was a questionnaire. Two hundred and fifty five (255) lecturers were selected as the sample of this study from six Higher Institutions Lagos State Polytechnic, Redeemers’ University, Lagos State University, Federal College of Education (Technical), University of Lagos. The faculties of Sciences and Education of each institution were chosen as the sample of the study. Three (3) research questions were formulated, and the data collected were analyzed using simple percentages, Arithmetic mean and standard deviation statistical tool. The results of the study revealed that majority of the lecturers are favorably disposed to the use of e-learning in teacher education. Results …

Can the material for “Strategic Planning and Control in a Competitive Economy, Effective Customers Achievements and the Company’s Productivity” be used as a guide for Science Laboratory Technology (SLT) Project?

Yes it can be used — This research project attempts to synthesize the new strategic planning and control thoughts into a framework that will be helpful to strategy managers to harmonize the objectives and resources of a firm with the available business opportunities. Owing to ignorance many firms do not apply strategic planning and control. They thus have been denied of the benefits they would have derived from the adoption of strategic planning and control. Even among some firms who appear to recognize the concept, little do they embrace the idea with requisite enthusiasm to increase profitability. The idea of strategic planning and control in the enhancement of growth of a firm cannot be over emphasized. It serves as a compass to an organization especially in a competitive …

Can the material for “Design and Implementation of a Computerized Course Registration and Result Processing System” be used as a guide for Computer Science (CS) Project?

Yes it can be used — Computerized Course Registration and Result Processing System is a system that checks students’ academic result or assignments score. ORC result checking system not only enables students to request for their grades, the system can also deliver the grades to their phones as soon as the grades become available. The aim of the study is to design and implement a Computerized Course Registration and Result Processing System Application Software for checking academic results. In achieving this aim, the following specific objectives were laid out as follows to develop an application software that will provide an objective system for recording aggregating and computing students’ result, enhance or improve the computer literacy of every FUTO student and Generate result that is accurate, timely …

Can the material for “Budget Deficit and It’s Impact on the Nigerian Economic Growth and Development” be used as a guide for Economics Project?

Yes it can be used — The policy of deficit budgeting had grown tremendously in Nigeria between 1985 and 2008.The essence was to help accelerate the growth of capital in Nigeria using the policy of deficit budgeting as formulated by Keynes. The statement of the problem is: To what extent is the policy of deficit spending applicable to Nigeria as a tool for economic growth and development bearing in mind that Nigeria is a newly emerging industrialized country and that the policy of deficit spending has prominence in the Keynesian macroeconomic model, which was developed for conditions appropriate for developed countries. Categorically in Nigeria, the reverse seems to be the case. This is given to the fact that the major policy focus or thrust of SAP was …

Can the material for “Relationship Between Child’s Rights Act and Girl Child Education” be used as a guide for Sociology Project?

Yes it can be used — THE STUDY INVESTIGATED THE BARRIERS OF ADMISSION TO UNIVERSITIES IN NIGERIA A CASE STUDY OF Lagos state university. A structured open ended interview questionnaire was used for the study. The sample comprised of 50 respondents who were 20 applicants of university admission, 20 individuals from different the FESTAC community and 10 university lecturers from LASU Raji Rasaki campus, who represented administrators. Six (6) research questions were formulated to guide the study. Four were to be answered with the questionnaire structured whilst two research question answered from secondary data. Percentages were used to analyse the data collected in sectional A of the questionnaire while section B of the questionnaire was analyzed qualitatively. The results revealed that limited access to university education had …

Can the material for “The Purpose and Use of Management Consultancy Firm in Nigeria” be used as a guide for Business Administration and Management (BAM) Project?

Yes it can be used — This research focuses attention on The Purpose And Use Of Management Consultancy Firm with special attention on Onitsha South Local Government Area. This work is carried out in partial fulfillment of the course requirement for the award of higher national diploma of the institute of management and technology. Critical assessment was made on how industrialists in Onitsha South have been using the services of the management consultancy forms and how aware they of their service. Through this research one could see the ignorance of some of the industrialist towards the consultancy forms. Their reasons for not consulting them were also explained. Observations were made on what is restraining the consultancy forms from rendering their services. Finally, suggestions were given in …

Is the topic “Changing Roles of the Office Manager in the ICT Era: Problem and Prospects” recommended for Office Technology and Management (OTM) Project?

Yes it is highly recommended — ICT is a computerized devices, assisted by human and interactive materials that can be used for a wide range of teaching and learning as well as for personal use. The study was carried out to examine the Problems and Prospects of the Changing Roles of the Secretary in the ICT Era in Imo State. In achieving this aim, the following specific objectives were laid out to examine the changing roles of the secretary in the ICT era, assess the problem and threats of information communication technology to the secretarial profession and highlight the challenges posed by the emerge of ICT to a secretary in the area under study. The research design used in this report is descriptive design, utilizing questionnaire …

Can the material for “An Appraisal of the Impact of Deposit Money Banks on the Agricultural Sector (1980 - 2015)” be used as a guide for Economics Project?

Yes it can be used — Nigeria is endowed with huge expanse of fertile agricultural land, rivers, streams, lakes, forest and grassland, as well as a large active population that can sustain a high productive and profitable agricultural sector; yet the country is an import dependent nation even of the commodities she would have ordinarily produced, given her natural endowment. The study then investigates the impact of Deposit Money Banks on the Agricultural sector with this question in mind: “does it mean that deposit money banks are not advancing adequate credit that will boost the productivity of the agricultural sector?”We developed two models, in line with economic theory. The first model investigates the impact of Commercial Bank credit and Government expenditure on agriculture on the level of …

Can the material for “Impact of Technology on Educational Development” be used as a guide for Educational Technology Project?

Yes it can be used — Essentially, this long essay examines the impact of technology on educational development. The background study covers the area of the long essay’s focus, the significance of the study, the need of the study, the scope of the study and definition of terms which forms the chapter one of as the study. Chapter two examines the impact of technology on education laying emphasis on technology’s impact on learning, impact of technology on the education system and the technology’s impact on education practices. Chapter three discussed technology and educational development which is further broken into benefits of technology integration in education as well as the achievement of technology and education so far. Finally, the chapter four contains the summary, conclusion as well as recommendations proffered …

Can the material for “Government Health Care Financing and Workforce Productivity; Empirical Evidence From Nigeria” be used as a guide for Economics Project?

Yes it can be used — The study examined empirically Government Health care financing and Workforce Productivity. The variables examined were workforce growth rate as a proxy for workforce productivity, government capital, recurrent and total expenditure, GDP and the total government expenditure as a percentage of GDP. A Vector Autoregressive (VAR) model was estimated using the Nigerian annual time series data from 1980 to 2010. Results from the VAR estimate and Granger causality revealed that; government capital expenditure on health care in Nigeria had a negative effect on workforce productivity over the period of study. Government recurrent expenditure on health care in Nigeria impacted positively on workforce productivity over the period of study although the impact was weak; government capital expenditure and government recurrent expenditure on healthcare …