DESIGN AND IMPLEMENTATION OF CHILDREN DAYCARE INFORMATION TRACKING SYSTEM

ABSTRACT

Children Daycare is the care of a child during the day by a person other than the child’s legal guardians, typically performed by someone outside the child’s immediate family. The aim of the study is to design and implement a Computerized Children Daycare Information Tracking System. In achieving this aim, the following specific objectives were laid out to develop an application software that will be used to establish an efficient means of managing and tracking children in Daycare and contain a reliable database of different children. The motivation that led to the implementation of the proposed system is that there is duplicate entry of children in the daycare centre which makes it very difficult to track a particular child uniquely. Also, there is poor GUI (graphical user interface) been presented to the end users and access to important fixed asset records by intruders and impersonators in the ministry. The methodology adopted in this study is the structured system analysis and design methodology (SSADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The software developed will be beneficial to the Children Daycare to maintain a centralized database for children daycare records, retrieve previous information on children daycare from the system easily using serial query language, have a good surveillance on the children daycare information for security purposes, know the number of children registered in a daycare service and track the frequency of a children in daycare. The expected result is a Computerized Children Daycare Information Tracking System that will be cost effective as regards to children daycare and contain a secured database administrative login.

CHAPTER ONE

1.1 Introduction

Child care or day care is the care of a child during the day by a person other than the child’s legal guardians, typically performed by someone outside the child’s immediate family. Day care is typically an ongoing service during specific periods, such as the parents’ time at work. It can also take on a more formal structure, with education, child development, discipline and even preschool education falling into the fold of services (Clancy, (2012).

As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.

1.2 Background of Study

In our society, initiating a new change or process is quite a difficult task. Although the use of computers and its application has taken off effectively in Nigeria, its diversified use in all sectors of the economy still remains in tall order. Gold, Rachel. (2009). Children’s Daycare centres have found computerization of their activities very useful in record keeping, information tracking and updating as well as decision making. Today, the case for accuracy has resulted to the shift from the use of manual approaches in handling Children’s Daycare activities to computerized approach. Currently, computers are made to handle these tasks more efficiently than the manual system of recording information that has existed. Introducing the computer program called Children’s Daycare information tracking system will assist both Daycare centres and parents to make the right decision in regards to the management of their wards. The computer based program will present this information on the computer screen for use by the daycare centres.

Today, it is believed that the application of computer technology in any activity would go a long way in making that activity much easier. To the researcher, this statement remains a theory until proven otherwise by implementation of Children’s Daycare information tracking system. It is also believed that the benefits and advantages of using computers in the course of managing children in day care outweighs that of manual methods which consist of office flat files, this also wants to be proven beyond doubt by the researcher through the implementation of the new system. Therefore, in Nigeria where the research was carried out, the activities that was conducted is to know the Children Daycare Information Tracking System.

1.3 Statement of Problem

The major problem that gave rise to this research project are faced by management and staff of Olinz daycare centre, they include

Lack of effective database storage system,
The existing system is characterized by stress, inconvenience and fatigue to the users.
Duplicate entry or registration of children in the daycare centre which makes it very difficult to track a particular child uniquely
Poor GUI (graphical user interface) been presented to the end users
Time delay and consumption in the entire process
Unauthorized usage and access to important fixed asset records by intruders and impersonators in the ministry

Hence, it has become imperative and necessary for the children management process of the daycare system to be updated.

1.4 Aim and Objectives of Study

The aim of the study is to design and implement a Computerized Children Daycare information tracking system. In achieving this aim, the following specific objectives were set out as follows:

To develop a system that will be used to establish an efficient means of managing and tracking children in Daycare.
To design a system that will contain a reliable database of different children
To present a system that will enable management and staff of Olinz daycare centre to have proper knowledge of children tracking system.
To develop a system that will be cost effective as regards to children daycare.
To design a system that would contain a secured database and administrative login.

1.5 Significance of the Study

The software developed will be beneficial to the Children Daycare:

Maintain a centralized database for children daycare records
Retrieve previous information on children daycare from the system easily using serial query language
Have a good surveillance on the children daycare information for security purposes
Know the number of children registered in a daycare service.
Track the frequency of a children in daycare.

Besides, the study will serve as reference material for subsequent researcher in the field or related topics.

1.6 Scope of the Study

The scope of this research is focused on the Design and Implementation of Children Daycare Information Tracking System using Olinz daycare centre as a case study. This research project covers only records about Children Daycare registration, incoming and outgoing time schedule, and the daycare fee payment status.

1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready to release information needed for this project work. There were lots of information needed from the staffs of this institution to enhance the study which took them time to release or they did not release at all for security purposes, hence the scope was reduced.
Research material: availability of research material is a major setback to the scope of the study.
Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials.

1.8 Definition of Terms

Credentials: A qualification, achievement, quality, or aspect of a person's background, especially when used to indicate their suitability for something.

Electronic: (of a device) having or operating with components such as microchips and transistors that control and direct electric currents.

Information: What is conveyed or represented by a particular arrangement or sequence of things.

…

CHAPTER TWO

2.0 Literature Review

2.1 Introduction

The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …

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Preliminary Pages,
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TABLE OF CONTENTS
PRELIMINARY PAGES

Title page
Approval page
Dedication
Acknowledgement
Table of Contents
Abstract
CHAPTER ONE
INTRODUCTION
1.1 Introduction
1.2 Background of Study
1.3 Statement of Problem
1.4 Aim and Objectives of Study
1.5 Significance of the Study
1.6 Scope of the Study
1.7 Limitations of the study
1.8 Definition of Terms
CHAPTER TWO
LITERATURE REVIEW
2.1 Introduction
2.2 Overview of Children Daycare
2.3 Concept of Daycare Registration
2.3.1 Online Registration
2.3.2 Usage of Online Registration Forms
2.4 Concept of Tracking System
2.4.1 Applications
2.5 History of Library
2.6 Types of Library
2.6.1 Academic libraries
2.6.2 Children's Libraries
2.6.3 National Libraries
2.6.4 Public Lending Libraries
2.6.5 Digital libraries
2.7 Children Daycare Information Tracking System Web Portal
2.7.1 Types of Children Daycare Information Tracking System Web Portal
2.8 Database for Student Web Portals
2.8.1 Merits of Integrating Databases in Web Applications
CHAPTER THREE
SYSTEM ANALYSIS AND DESIGN
3.1 Methodology Adopted
3.1.1 Problem Identification Using SSADM
3.2 Analysis of the Existing System
3.2.1 Dataflow of the Existing System
3.3.2 Disadvantages of the Existing System
3.2.3 Weakness of the existing System
3.3 Analysis of the Proposed System
3.3.1 Data Flow Diagram of the Proposed System
3.3.2 Advantages of the Proposed System
3.3.3 Justification of the Proposed System
3.4 Functional Requirements
3.4.1 Use Case Diagram of the Admin / User Privileges
3.5 Data Requirements
3.6 High Level Model of the Proposed System
CHAPTER FOUR
SYSTEM DESIGN AND IMPLEMENTATION
4.1 Objectives of the Design
4.2 Cohesion and Decomposition High level Model
4.3 Control Center / Overall Dataflow Diagram
4.3.1 Proposed System Operation Flowchart
4.4 System Specification and Design
4.4.1 Input and Output Specification
4.4.2 Database Specification and Design
4.4.3 Data Dictionary
4.5 Choice and Justification of Programming Language
4.6 Program Documentation
4.7 Implementation Techniques
4.8 Programming Module Specification
4.8.1 Installation
4.9 Computer Hardware Minimum Requirement
4.10 Software Requirement
4.11 Personnel / User Training
CHAPTER FIVE
SUMMARY, CONCLUSION, AND RECOMMENDATION
5.1 Introduction
5.2 Summary
5.3 Conclusion
5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”

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