AN AUTOMATED PROJECT MONITORING AND DUPLICATION SYSTEM
ABSTRACT
A project research search system is simply software developed for retrieving of research material without going through the stress of moving from one shelf to another in the research library. The aim of this study is to develop An Automated Project Monitoring and Duplication System for the University of Port Harcourt to effectively manage students’ research projects. In achieving this aim, the following specific objectives were laid out to design and implement an application system that will create a database management system (DBMS) which store research material and provides security for the stored data and provide quick and efficient means retrieving student research/projects material through a search system. The motivation that led to the implementation of the proposed system is that; in the existing system, records of project topics carried out by a student are stored in the departmental library for a long time which occupies valuable office space, projects are prone to loss due to natural disasters such as fire outbreak and the difficulty in searching for project topics already done. The methodology adopted in this study is the object oriented analysis and design methodology (OOADM) which is a technical approach for analyzing and designing an application or system by applying object throughout the software development process. The programming language used is HTML, CSS, JAVASCRIPT, PHP, SQL and JQUERY. The reason why web programming languages was used is because, it is platform independent and it is a web based application. The significance of the study will be beneficial to both staff and student. This feature can easily aid in student project search by the project name, student name or year. This project will encourage researchers to take up further research on a subject matter (like a project) and thereby add to the body of knowledge. The expected result is An Automated Project Monitoring and Duplication System that will process student's project topics and proposal in a UNIPORT, and the system will generates an accurate project details for academic purpose.
CHAPTER ONE
1.1 Introduction
A project research search system is simply software developed for retrieving of research material without going through the stress of moving from one shelf to another in the research library. These activities take place in the library with the help of a library administrator. The goal of this research work is to provide a solution to the problem of a research library, by designing a computerized system which is user-friendly and GUI-oriented that will be compatible with the existing manual systems. The software to be developed will solve the problem of sorting and retrieving of research materials. Usually, a project can be filled by at most one student, though in some cases a project is suitable for more than one student to work on simultaneously. To give students something of a choice, there should be as wide a range of available projects as possible, and in any case the total number of project places should not be less than the total number of students. Typically a lecturer will also offer a range of projects, but does not necessarily expect that all will be taken up.
As a prelude to other parts of this study, this chapter will discuss the background upon which this study was initiated, the statement of problems that led to this study, the Aim and Objectives of the study. Others are Significance of the study, Scope of work, Limitations of the Study and Definition of technical terms.
1.2 Background to the Study
In many tertiary institutions in the country, students seek a project in a given field of specialty as part of the upper level of their degree programme. Usually, a project can be filled by at most one student, though in some cases a project is suitable for more than one student to work on simultaneously. To give students something of a choice, there should be as wide a range of available projects as possible, and in any case the total number of project places should not be less than the total number of students. Typically a lecturer will also offer a range of projects, but does not necessarily expect that all will be taken up.
Each student has preferences over the available projects that he/she finds acceptable, whilst a lecturer will normally have preferences over the students that he/she is willing to supervise. There may also be upper bounds on the number of students that can be assigned to a particular project, and the number of students that a given lecturer is willing to supervise. In this paper we consider the ways of allocating student project in our various institutions.
The primary challenge of project management is to achieve all of the project goals and objectives while adhering to classic project constraints usually scope, quality, time and budget. The secondary and more ambitious challenge is to optimize the allocation and integration of inputs necessary to meet pre-defined objectives. A project is a carefully defined set of activities that use resources (money, people, materials, energy, space, provisions, communication, motivation, etc.) to achieve its goals and objectives.
1.3 Statement of the Problem
Investigation reveals the challenges of the existing Automated Project Monitoring and Duplication System which is stated as follows:
- Research/Projects are sorted and stored manually on its appropriate shelf
- Retrieving of research/projects material takes a lot of time depending of the number of topics involves.
- Loss or damage of any of the research material may leads to loss of a resources information
- Too cumbersome and time consuming to maintain
- Backing up projects becomes a problem since more space will be employed.
In addition, the traditional way of allocating project to students in our higher institution need to be reconsidered since project/research writing is sensitive aspect of student education in the higher institution. Before now, lecturers ask students to go out and get project topics for themselves for approval. This system made project writing look less like a class assignment which does not require an extra effort to complete rather an issue of copying.
1.4 Aim and Objectives of the Study
The aim of this study is to develop an Automated Project Monitoring and Duplication System for the University of Port Harcourt to effectively manage students’ research projects. In achieving this aim, the following specific objectives were laid out to design and implement an application system that will:
- Create a database management system (DBMS) which store research material and provides security for the stored data.
- Provide quick and efficient means retrieving student research/projects material through a search system.
- Monitor and identify duplicated project materials through a search system.
- Improve the management of a research library which can be uses as a model in building digital research library.
In addition, with the advancement in file saving and file retrieval system, institution cannot afford to be ignorant of the basic tool, which is the driving force behind technological oriented administration. Much can be achieve if an institution have a well organized management system.
Students project can easily be allocated to each or group of students without the problem of delayed project allocation from the supervisor or conflict of topic between two individual or group of student in the same department. Students update can be easily be accessed if the database system is enhanced.
1.5 Significance of the Study
Projects provide a flexible framework for engaging students in exploring curricular topics and developing important 21st century skills, such as communication, teamwork, and technology skills. In addition, students are motivated by the fun and creative format and the opportunity to make new friends around the world. For teachers, a school portal enables quick and easy management of student accounts and review of project work. Both staff and student will benefit from this feature in that one can easily search for a project by the project name, student name or year. The office in charge of keeping and handling student projects will now have better support for storage of graduates’ projects and easy retrieval on request.
The proposed system could serve as an educational environment for many internet users and researchers. It will encourage researchers to take up further research on a subject matter (like a project) and thereby add to the body of knowledge. This repository also covers authors of the projects and because it clearly attributes the student name (author) to its content.
1.6 Scope of Study
The study focuses on the Design and Implementation of an Automated Project Monitoring and Duplication System using University of Port Harcourt as a case study. A single material (like a project) will contain only the project topic, student name, abstract and the year of project submission. A user will only be able to search the project catalog for a project either by the project topic, student name, keyword and year of submission.
1.7 Limitations of the Study
During the course of this study, many things militated against its completion, some of which are:
- Time Constraint: The time frame given to accomplish this project was very short due to school academic calendar and it was carried out under pressure which made the researcher not to implement some necessary features.
- Research material: availability of research material is a major setback to the scope of the study.
- Frequent power failure: This made the researcher append more money on fuel to ensure sustainable power.
- Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet).
1.8 Definition of Terms
Search Engine: Search engine is a software system that is designed to search for information on the World Wide Web.
CHAPTER TWO
2.0 Literature Review
2.1 Introduction
The review of relevant literature is the main topic of this chapter. A literature review covers theoretical and methodological contributions to a certain issue in addition to the state of knowledge at the time of writing. It provides information about the state of the art in relation to the subject you are writing about. It examines the body of work on the chosen subject. The literature evaluation in this study comprises the …
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TABLE OF CONTENTSPRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background to the Study
- 1.3 Statement of the Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of the Study
- 1.6 Scope of Study
- 1.7 Limitation of Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Theoretical Framework
- 2.3 Concept of Research Project Registration
- 2.3.1 Online Registration
- 2.3.2 Usage of Online Registration Forms
- 2.4 Student Project Management Web Portal
- 2.4.1 Types Of Student Project Management Web Portal
- 2.5 Database for Student Projects Web Portals
- 2.5.1 Merits of Integrating Databases in Web Applications
- 2.6 Overview of Software Repository for Students’ Projects
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages of the Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "An Automated Project Monitoring and Duplication System" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
PRELIMINARY PAGES
- Title page
- Approval page
- Dedication
- Acknowledgement
- Table of Contents
- Abstract
INTRODUCTION
- 1.1 Introduction
- 1.2 Background to the Study
- 1.3 Statement of the Problem
- 1.4 Aim and Objectives of the Study
- 1.5 Significance of the Study
- 1.6 Scope of Study
- 1.7 Limitation of Study
- 1.8 Definition of Terms
LITERATURE REVIEW
- 2.1 Introduction
- 2.2 Theoretical Framework
- 2.3 Concept of Research Project Registration
- 2.3.1 Online Registration
- 2.3.2 Usage of Online Registration Forms
- 2.4 Student Project Management Web Portal
- 2.4.1 Types Of Student Project Management Web Portal
- 2.5 Database for Student Projects Web Portals
- 2.5.1 Merits of Integrating Databases in Web Applications
- 2.6 Overview of Software Repository for Students’ Projects
SYSTEM ANALYSIS AND DESIGN
- 3.1 Methodology Adopted
- 3.1.1 Problem Identification Using SSADM
- 3.2 Analysis of the Existing System
- 3.2.1 Dataflow of the Existing System
- 3.2.2 Disadvantages of the Existing System
- 3.2.3 Weakness of the existing System
- 3.3 Analysis of the Proposed System
- 3.3.1 Data Flow Diagram of the Proposed System
- 3.3.2 Advantages of the Proposed System
- 3.3.3 Justification of the Proposed System
- 3.4 Functional Requirements
- 3.4.1 Use Case Diagram Of The Admin / User Privileges
- 3.5 Data Requirements
- 3.6 High Level Model of the Proposed System
SYSTEM DESIGN AND IMPLEMENTATION
- 4.1 Objectives of the Design
- 4.2 Cohesion and Decomposition High level Model
- 4.3 Control Center / Overall Dataflow Diagram
- 4.3.1 Proposed System Operation Flowchart
- 4.4 System Specification and Design
- 4.4.1 Input and Output Specification
- 4.4.2 Database Specification and Design
- 4.4.3 Data Dictionary
- 4.5 Choice and Justification of Programming Language
- 4.6 Program Documentation
- 4.7 Implementation Techniques
- 4.8 Programming Module Specification
- 4.8.1 Installation
- 4.9 Computer Hardware Minimum Requirement
- 4.10 Software Requirement
- 4.11 Personnel / User Training
SUMMARY, CONCLUSION AND RECOMMENDATION
- 5.1 Introduction
- 5.2 Summary
- 5.3 Conclusion
- 5.4 Recommendation
REFERENCES
APPENDIX A - “SOURCE CODE”
APPENDIX B - “OBJECT PROGRAM”
Disclaimer for Complete Material Utilization
The displayed research work titled "An Automated Project Monitoring and Duplication System" is stated as a research guideline towards accomplishing your assigned project / seminar research work. All the research materials on this website are ONLY for research purposes and should be used as a guideline in developing your research work. For no reason should you copy word for word as projectlist.com.ng will not be liable for any who copied the material. By ordering the complete research guideline, it signifies that you've accepted our terms of service.
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